Memory and documents
Kibo has a searchable memory: summaries of past conversations and the content of the documents you upload.
Uploading a document
Drag a file into the chat or the side panel, or use the attachment button. Kibo always asks where it should be findable:
| Where | When Kibo finds it |
|---|---|
| Current chat | Only in that conversation; it goes away with it |
| Current project | While you work on that project (or one inside it) |
| Global | In any chat |
This choice decides where the document is found, not who can read it: sharing decides that. A document in the wrong place is at worst untidy, never lost.
An estimate before reading
Kibo estimates the credits needed to read the document before spending anything:
- a document over roughly a thousand pages is rejected: split it;
- if your monthly credits or your daily cap are not enough, the document waits ("Waiting for credits" in Resources, with the estimate) and starts on its own when credits are available again.
Asking your documents
Ask in the chat: "what does the contract say about penalties?". Kibo answers citing the documents, grouped by project when there is more than one. A chat with an attached document becomes private: it is no longer summarized into the memory shared with your other chats.
Resources
Resources is the archive of everything your organization has uploaded: a folder tree and the documents. Folders are for people, not for search: moving a document does not change who finds it or who can open it.
Versions and duplicates
Uploading a file with the same name to the same place asks whether to replace it: the previous content is kept as a version. The same name in different projects is normal.
Storage
Storage belongs to the organization: the plan's amount per seat, multiplied by the paid seats, plus any add-on packs. The trash still takes up space until you empty it.
The trash
Deleted tasks and documents go to the Trash (icon at the bottom of the left sidebar) and can be restored. Chats cannot: deleting a conversation is permanent. A restored document can be downloaded again right away and is re-read within moments.